What is the purpose of a pre-bid conference?

The purpose of a pre-bid conference is primarily to clarify project details and expectations. This meeting brings together the project owner, design team, and potential bidders to discuss important aspects of the project, clarify any uncertainties, and ensure that all parties are on the same page regarding the project's scope, requirements, and any special conditions. By addressing questions and providing additional information, the conference helps prevent misunderstandings that could lead to bid discrepancies and ensures that all bidders have an equal understanding of what the project entails.

While finalizing project deliverables, reviewing contractor qualifications, and discussing payment schedules are all important components of the overall project management and contracting process, they are not the primary focus of a pre-bid conference. This meeting is specifically designed to enhance communication and provide clarity prior to the submission of bids.